My Time Report
Overview
This flow can be used to do the time reporting for the employee her/himself.
Time reporting can be:
Project Activity
Work Task
Absence
In addition, it is possible to clock in to an activity or work task and at the end of the work simply clock out. The system will automatically calculate the hours spent on the task using this function.
The complete overview of the flow:
Steps
My Time Report (Main Screen)
The main screen of the My Time Report app. This user step shows the current date, the logged-in user, the total reported and remaining hours of the current date of the user, and if there is an open clock-in time reporting, then a warning message.
From the sub-tasks user can report:
Project Activity
Work Task
Absence
To change the current date click on 'Change Date'
To see the latest reported numbers, click on the Refresh button
Project Reporting
Day Time Sheet
Users can see this screen when there is at least one reported project transaction of the employee on the account day.
The Total Reported, and Remaining time are shown (in unit 'hour') on the account day for the employee.
The drop-down list contains the reported transaction records from IFS.
To edit any of the records, select it and click Next
To report a new project activity time reporting record, select the 'Create New...' option and click Next
Modify Activity
If an existing transaction record was selected, this screen will be shown. This screen contains the base information about the selected day, the project activity of the transaction, the total reported, and remaining hours of the current day, the employee, clock in and out times.
In addition, these fields are editable:
Time (hours)
Internal Comments
Invoice Comments
Select Project
If the 'Create New...' option was selected on the first screen, the user can select a Project.
The user's current project is selected by default
Add Time Entry
After the Project selection, on this screen users can create new time registration.
For this:
Select a project activity, and report code from the list
Provide the time in hours or click 'Clock In'
Type in internal or invoice comments (optional)
Then click 'Save'.
In the case of the 'Clock In' option, the app will create a transaction record with 0.01 hours reported.
Users cannot start a new clock in session while there is an ongoing clock in.
Work Task Reporting
Day Time Sheet
Users can see this screen when there is at least one reported work task transaction of the employee on the account day.
The Total Reported, and Remaining time are shown (in unit 'hour') on the account day for the employee.
The drop-down list contains the reported transaction records from IFS.
To edit any of the records, select it and click Next
To report a new work task time reporting record, select the 'Create New...' option and click Next
Modify Activity
If an existing transaction record was selected, this screen will be shown. This screen contains the base information about the selected day, the employee, the work task, project, total reported, and remaining hours of the current day, and clock in and out times.
In addition, these fields are editable:
Time (hours)
Comments
Add Time Entry
After the Project selection, on this screen users can create new time registration.
For this:
Select a Time Type from the list
Select a Resource Group
Select a Work Task
Provide the time in hours or click 'Clock In'
Type in a comment (optional)
Then click the 'Save' button.
In the case of the 'Clock In' option, the app will create a transaction record with 0.01 hours reported.
Users cannot start a new clock in session while there is an ongoing clock in.
Absence Reporting
Day Time Sheet
Users can see this screen when there is at least one reported absence of the employee on the account day.
The Total Reported, and Remaining time are shown (in unit 'hour') on the account day for the employee.
The drop-down list contains the reported transaction records from IFS.
To edit any of the records, select it and click Next
To report a new absence, select the 'Create New...' option and click Next
Modify Activity
If an existing transaction record was selected, this screen will be shown. This screen contains the base information about the selected day, the employee, total reported, and remaining hours of the current day.
In addition, these fields are editable:
Reason
Time (hours)
Comments
Add Time
After the Project selection, on this screen users can create new absence registration.
For this:
Select an Absence Type from the list
Select a Reason
Provide the time in hours
Type in a comment (optional)
Then click Save.
Change Date
Select a new Account Date and click Next
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