# Emailed Receipts

## Overview

The flow(app) creates a new expense based on an emailed receipt.

<figure><img src="/files/DIhC8wge21FYU8q8GbrM" alt=""><figcaption></figcaption></figure>

{% file src="/files/i2aGmcXkh7kzPDI7bpYh" %}

## Receipts Inbox

* The inbox will show all emailed receipts from the user’s email address&#x20;
* The email registered to the Flow User will be used to filter the messages for a user    &#x20;

| <img src="/files/K7sRNM34dEglHpt2nfmL" alt="" data-size="original"> | <img src="/files/-MjmY-CQ-LUTDICnHScV" alt="" data-size="original"> |
| :-----------------------------------------------------------------: | :-----------------------------------------------------------------: |
|                             Flow Connect                            |                             Flow Classic                            |

## Review Emailed Expense

* Preview information from the emailed receipt
* Image preview
* Email information – sent, subject, preview
* Information returned by the AI service for Merchant, Total and Date
* Delete message and file without creating an expense      &#x20;

| <img src="/files/GmUL60yczdId12OnJGMN" alt="" data-size="original"> | <img src="/files/-MjmYFkUHCsb3iHxhlTp" alt="" data-size="original"> |
| :-----------------------------------------------------------------: | :-----------------------------------------------------------------: |
| <img src="/files/iVgKszhFcXTOBKpuwdEZ" alt="" data-size="original"> | <img src="/files/-MjmYJ6JJaMX2TMoRJA1" alt="" data-size="original"> |
|                             Flow Connect                            |                             Flow Classic                            |

## Expense Sheets

* Select the expense sheet to use for your expense or create a new     &#x20;

| <img src="/files/Cb6E6Z4fLpE20GSs7VVE" alt="" data-size="original"> | <img src="/files/-MjmYW_IgGGrmOsuq0oH" alt="" data-size="original"> |
| :-----------------------------------------------------------------: | :-----------------------------------------------------------------: |
|                             Flow Connect                            |                             Flow Classic                            |

## Expense Details

* Verify and enter the expense details
* Optionally connect the expense to a Work Order Task or a Project Activity
* Transaction date must be between the start and end date (if any) of the expense header
* Merchant Name and Attendees will be saved together with labels in the reference field for the expense line
* The Image Viewer is used to show a preview of the receipt. For this to work a temporary copy of the receipt image file will be stored on the web server. The temp file will be deleted in the workflow. The path to the local temp storage will be set in Flow properties. See the installation document for more details

| <img src="/files/CasR97iaQb4NRfV6uYeL" alt="" data-size="original"> | <img src="/files/-MjmYjoQvUIP_Idq15UZ" alt="" data-size="original"> |
| :-----------------------------------------------------------------: | :-----------------------------------------------------------------: |
| <img src="/files/IFlMtOy3U64wwCiYANFz" alt="" data-size="original"> | <img src="/files/-MjmYn5yuuzzXTTPFOB3" alt="" data-size="original"> |
|                             Flow Connect                            |                             Flow Classic                            |


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