# Approve Expenses ## Overview This workflow can be used to approve or reject expense sheets.

{% file src="" %} ## Approve Expenses Inbox * All expenses in status Confirmed that the user has access to according to the HR position structure will be visible * Code to only show direct subordinates can be enabled in the inbox query | ![](https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FM60qVQI1GFERVoLOYfvd%2Fimage.png?alt=media\&token=b2a0a192-74ec-43dd-9dfe-0e15a9455b64) |

| | :-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------: | :--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------: | | Flow Connect | Flow Classic | ## Review Expense Details * Review expense details * Approve or Reject expenses * Review attached document with receipts in pinned user step |

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| | Flow Connect | Flow Classic | ## Approve Expense * Approve will change the expense sheet status to Approved ## Reject Expense * If an expense is rejected the status will be changed to Preliminary * The document connected to the Expense Sheet header with receipts will be deleted * Add a message to the employee with reason for the rejection | ![](https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2F6w2QdOmUgy2J30Q57wfA%2Fimage.png?alt=media\&token=0892f0bc-3687-4a17-bcbd-81666c482382) |