> For the complete documentation index, see [llms.txt](https://docs.novacura.com/marketplace-documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.novacura.com/marketplace-documentation/applications/explore-apps/ifs/travel-and-expense/documentation/ifs-application-10/approve-expenses.md).
# Approve Expenses
## Overview
This workflow can be used to approve or reject expense sheets.
{% file src="/files/fVZMw3dMMPhJQFBJeimZ" %}
## Approve Expenses Inbox
* All expenses in status Confirmed that the user has access to according to the HR position structure will be visible
* Code to only show direct subordinates can be enabled in the inbox query
|  | 
|
| :------------------------------: | :-----------------------------------------------------------------: |
| Flow Connect | Flow Classic |
## Review Expense Details
* Review expense details
* Approve or Reject expenses
* Review attached document with receipts in pinned user step
| 
| 
|
| :-----------------------------------------------------------------: | :-----------------------------------------------------------------: |
| 
| 
|
| 
| 
|
| | 
|
| Flow Connect | Flow Classic |
## Approve Expense
* Approve will change the expense sheet status to Approved
## Reject Expense
* If an expense is rejected the status will be changed to Preliminary
* The document connected to the Expense Sheet header with receipts will be deleted
* Add a message to the employee with reason for the rejection
|  | 
|
| :------------------------------: | :-----------------------------------------------------------------: |
| Flow Connect | Flow Classic |
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://docs.novacura.com/marketplace-documentation/applications/explore-apps/ifs/travel-and-expense/documentation/ifs-application-10/approve-expenses.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.