# Approve Expenses

## Overview

This workflow can be used to approve or reject expense sheets.

<div align="left"><figure><img src="/files/NWQMg74s8TlXH3WgBo3m" alt=""><figcaption></figcaption></figure></div>

{% file src="/files/mIY3P4v508xAGHd7hsXo" %}

## Approve Expenses Inbox

* All expenses in status Confirmed that the user has access to according to the HR position structure will be visible
* Code to only show direct subordinates can be enabled in the inbox query

| ![](/files/fGc2XygtLR77bicjze9L) | <img src="/files/yap4UIblqgwJWqCwYWeq" alt="" data-size="original"> |
| :------------------------------: | :-----------------------------------------------------------------: |
|           Flow Connect           |                             Flow Classic                            |

## Review Expense Details

* Review expense details
* Approve or Reject expenses
* Review attached document with receipts in pinned user step

| <img src="/files/bDxXmGoJcM7w8LRLgIoh" alt="" data-size="original"> | <img src="/files/saB13EkgvPZNj6NiluUt" alt="" data-size="original"> |
| :-----------------------------------------------------------------: | :-----------------------------------------------------------------: |
| <img src="/files/8KhNb3s73MMbZEhjxJWa" alt="" data-size="original"> | <img src="/files/oTajxWBdEfiffqXIOs8b" alt="" data-size="original"> |
|                                                                     | <img src="/files/6GqqX4Egch3h6ZhrkdSL" alt="" data-size="original"> |
|                                                                     | <img src="/files/Yi54fq8nEZ5UAMLvc8o4" alt="" data-size="original"> |
|                             Flow Connect                            |                             Flow Classic                            |

## Approve Expense

* Approve will change the expense sheet status to Approved&#x20;

## Reject Expense

* If an expense is rejected the status will be changed to Preliminary
* The document connected to the Expense Sheet header with receipts will be deleted&#x20;
* The user have the option to send an rejection email to the employee attached to the expense sheet
  * The email address is fetched from "Person/Communication Method" in IFS Cloud or you can manually set the email
  * Add a message to the employee with reason for the rejection

| <img src="/files/qwcYVBfvWrOpAopTLNEP" alt="" data-size="original"> | <img src="/files/IZKww52GuE049kLwHcfZ" alt="" data-size="original"> |
| :-----------------------------------------------------------------: | :-----------------------------------------------------------------: |
|                             Flow Connect                            |                             Flow Classic                            |


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