# Approve Expenses

## Overview

This workflow can be used to approve or reject expense sheets.

<div align="left"><figure><img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2F4UTp1U05OnHMBGhZZbmJ%2FApprove%20Expenses%20Cloud.png?alt=media&#x26;token=21a248a9-1d33-4e75-a081-197da9e4ae0f" alt=""><figcaption></figcaption></figure></div>

{% file src="<https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FQbzW1Z0xWJ679XlRVUQU%2FApprove%20Expenses%20Cloud.pdf?alt=media&token=0564a4b4-3441-4b92-9fcd-78702fc4c304>" %}

## Approve Expenses Inbox

* All expenses in status Confirmed that the user has access to according to the HR position structure will be visible
* Code to only show direct subordinates can be enabled in the inbox query

| ![](https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FIJfZrt3CyfY7LCTs1UCM%2Fimage.png?alt=media\&token=a89b66b7-708e-4906-a116-f74cec209ff2) | <img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FEZapP49ZM53scII3ZHO7%2Fimage.png?alt=media&#x26;token=0ab1d763-6dc2-4417-aa44-c6e8b4497204" alt="" data-size="original"> |
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## Review Expense Details

* Review expense details
* Approve or Reject expenses
* Review attached document with receipts in pinned user step

| <img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2Fu7y1M3jXOmtOg4Q5TyH9%2Fimage.png?alt=media&#x26;token=9ffb63a8-1da3-4be9-8eeb-dcefb2446544" alt="" data-size="original"> |      <img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FuLHaSA8oHF3M5ceLufBU%2FApprove-review-1.png?alt=media&#x26;token=583cc4d3-3cf5-4e9f-85b7-b28066de6d6d" alt="" data-size="original">     |
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| <img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FUXHOSus52phx8aX96SrW%2Fimage.png?alt=media&#x26;token=c1604deb-37cf-4eac-a257-9c6c37bcbba6" alt="" data-size="original"> |      <img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2Ffz9eIVd1ZzJeGkNtopkH%2FApprove-review-2.png?alt=media&#x26;token=de1b255d-077b-4fc4-9136-ed6b54f98b6c" alt="" data-size="original">     |
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## Approve Expense

* Approve will change the expense sheet status to Approved&#x20;

## Reject Expense

* If an expense is rejected the status will be changed to Preliminary
* The document connected to the Expense Sheet header with receipts will be deleted&#x20;
* The user have the option to send an rejection email to the employee attached to the expense sheet
  * The email address is fetched from "Person/Communication Method" in IFS Cloud or you can manually set the email
  * Add a message to the employee with reason for the rejection

| <img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FaxAnKTURFYdhrvxXcyDV%2Fimage.png?alt=media&#x26;token=c2a9682d-e8ef-4a91-8cf0-06311f28b21a" alt="" data-size="original"> | <img src="https://3218748546-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MiW42YxFsGXIDjQJKNR%2Fuploads%2FSxxeeo8wb3dwnlg6nUGX%2Fimage.png?alt=media&#x26;token=b1fc181e-c3e5-4a0f-b7e8-29a147dd1fdc" alt="" data-size="original"> |
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