Receive Purchase Order
An overview of application used for registering goods receiving of purchase orders.
Overview
Different Search modes (allow a user to choose a way of searching for available Purchase Order Lines).
Search Bulk - gives an overall, high-level searching criteria.
Search Detail - focuses on already labelled products. Powered by GS1 standard, one might instantly receive the PO lines by scanning the barcodes labelled by the suppliers.
Quantity/Catch Weight/Lot/Attribute/Container/Package/Location multi-receive option.
Process one or many line's report alternatives at the same time.
Support for alternative Units of Measure.
Choose to work with alternative U/M which instantly calculates the quantity into standard U/M based on items' conversion factor from M3.
Support for Alias Numbers.
Embedded Calculator function.
Adds/removes instantly scanned labels that counts quantities, catch weights and lot numbers. You may edit scanned values.
Report
Quantity
Lot Numbers
Catch Weight
Attributes and their values
Containers
Option to pack different lot numbers with chosen quantity
Preview created containers
Packages
Option to create inhouse packages.
Option to auto split quantities based on item connect packaging.
Option to pack different lot numbers with chosen quantity.
Preview created packages.
Location
Option to list available locations based on current inventory or system-directed putaway logic.
Flag PO Line.
Print Putaway Label.
Preview lines before reporting.
Environment Properties
User Steps
Search Mode
Use the following choice to define the Search Mode you wish to work with.
HEADER/INFO DATA
N/A
INPUT DATA
Detail/Bulk
FUNCTIONALITY
Tap on Search Mode check box to select one.
Bulk Mode allows you to identify purchase order line(s) using high-level search criteria.
Detail Mode allows you to identify purchase order line(s) by scanning the existing barcodes.
Click NEXT button to continue.
Click MENU button to get back to the main menu.
Bulk Mode
Search Order Line (Bulk)
Use Bulk mode to retrive the purchase order lines using high-level search criteria. None of the editable input fields are mandatory. It's yet adviseable to use them to narrow down the search result.
That function is a part of Search Mode screen.
INFO/HEADER DATA
Warehouse
INPUT DATA
From Date
To Date
Supplier
Order Number
Delivery
FUNCTIONALITY
Set the From Date and To Date dates.
By default, today's date is set in From Date and To Date.
Default can be changed in the global properties on user/app level.
Date format comes from MNS150 User. Open.
Tap on Supplier drop-down menu to select one.
List comes from CRS620 Supplier. Open where all the suppliers are 'active' (Status = 20-Approved).
Tap on the Order Number drop-dopwn menu to select one
List shows all the purchase orders where lines' lowest statuses are in range of 15 and 49.
Type in/scan Delivery Number.
Click CHANGE WAREHOUSE to select another warehouse.
Choose the Warehouse by selecting one from the drop-down menu.
List comes from MMS005 Warehouse. Open.
Click BACK to get back to the Search Mode screen.
Click NEXT to view the search result.
Detail Mode
Use Detail search to quickly identify purchase order line(s) by scanning the existing barcodes.
Additional data used for reporting, like lot number, container, package, catch weight and quantity will be remembered and auto-parsed inside the report line screens.
That function is a part of Search Mode screen.
Search Order (Detail)
INFO/HEADER DATA
Warehouse
INPUT DATA
Order Number
FUNCTIONALITY
Tap on the Order Number drop-down menu to select a purchase order number
List shows all the purchase orders where lowest status is between the range of 15 and 49.
Click CHANGE WAREHOUSE to select another warehouse
Choose the Warehouse by selecting one from the drop-down menu.
List comes from MMS005 Warehouse. Open.
Click BACK to get back to the Search Mode screen.
Click NEXT to get to Search Order Line screen (happens automatically).
Search Order Line (Detail)
INFO/HEADER DATA
Order Number
Receiving PO Lines
INPUT DATA
Multi-Data
FUNCTIONALITY
Scan the Multi-Data field to retrive the correct purchase order line
The input field is equipped with embedded translation engine which retrives multiple values used in the later reporting process.
Refer to Managing Multiple Data Capture section to understand and configure capturing of the barcoded data.
When the scanned record refers to more than one hit, the Searched List screen pops up. Tap one record to add it to the list. Example below depicts 4 scanned barcodes which correspond to 4 different purchase order lines. 1st item, NC-P-BASIC, existed in two different sublines.
Click CHANGE ORDER NUMBER to select another another purchase order.
List shows all the purchase orders where lines' lowest statuses are in range of 15 and 49.
Click BACK to get back to Search Order Line screen
Click NEXT to get to the Select Order Line screen.
Select Order Line
Yellow shadow of the row (in grid) or left frame (tile) indicates the line has been partly reported.
If the screen is preceded with Detail search, additional information is shown. This data is editable and auto-parsed inside the respective Report Line screens.
INFO/HEADER DATA
Supplier ID / Supplier Name
Order Number / Line / Subline
Item ID / Item Name
Order Quantity
ETA (Estimated Date of Arrival)
Lot Number (via Detail mode)
Container (via Detail mode)
Catch Weight (via Detail mode)
Quantity to Receive (via Detail mode)
FUNCTIONALITY
Select one or many lines to proceed with reporting.
Click EDIT button to adjust the added input data or delete a row (applicable only for Detail Search).
Select a row you want to edit.
Tap on an input field you want to change.
Click DELETE ROW to delete a row.
Click NEXT or BACK to get back to Select Order Line screen.
Click BACK to get back to Search Order Line screen.
Click NEXT to proceed to reporting screens.
Report Quantity / Catch Weight / Lot Number
The choice of Report Quantity / Catch Weight / Lot Number user step variant is done automatically, based on the M3 item characterstics.
The following variants of Report Quantity / Catch Weight / Lot Number user steps are available:
Report Quantity
Report Quantity / Lot Number
Report Quantity / Catch Weight
Report Quantity / Catch Weight / Lot Number
Example: If an item has the following characteristics:
Lot-Control (Lot Control Method: 3-In lot master; Lot Numbering Method: 0-Manual entry)
Container Management activated (Container Management: 7-Container for Package)
The following user steps will activate:
Report Quantity / Lot Number
Report Package
Report Location
INFO/HEADER DATA
Order Number / Line / Subline
Item Number / Item Name
Reported Quantity / Order Quantity
Added Lines
INPUT DATA
Close Line
Lot Number
Lot Reference 1
Lot Reference 2
Manufacturing / Expiry Date
Catch Weight
Unit of Measure
Quantity
FUNCTIONALITY
Tap on Close Line tickbox to flag complete the line after the report.
Type in/scan the Lot Number value.
If Lot Numbering Method is set as 'Automatically...' in MMS001 Item. Open, lot number input field will not be available. Reporting will be done towards one, common lot number. Example: if 5 different containers 20 pcs each will be created and reported in one user step, all 5 of them will get the same lot number.
Type in/scan the Lot Reference 1 value.
Type in/scan the Lot Reference 2 value.
Set the Manufacturing / Expiry Date value by using the calendar button.
By default, the today's date is set.
Type in/scan the numeric Catch Weight value.
Decimal place is checked against the Number of Decimal Places setting in MMS001 Item. Open. If it doesn't match, upon pressing NEXT, the application brings an error message.
Select Unit of Measure from the drop-down menu.
By default, the unit of measure comes from MMS001 Item. Open.
Alternative units of measure comes from MMS015 Item. Connect Alternative U/M.
Type in/scan the numeric Quantity value.
If typed-in quantity exceeds the order's remaining quantity, the application brings a warning message.
Click CALCULATOR to trigger Calculator function.
Scan value into Add field to capture multi-data barcode.
Multi-Data value will be added instantly.
TOTAL record summarizes all the quantitative data.
Refer to Managing Multiple Data Capture section to understand and configure capturing of the barcoded data.
The input field is equipped with embedded translation engine which retrives multiple values used in the reporting process.
Click EDIT to get to edit mode.
Tap on any added value to edit it.
Click DELETE ROW to manually delete a row and its properties.
Click ADD ROW to manually add a row and its properties.
Click NEXT to retrieve the aggregared added lines to the main report screen.
Click BACK to come back to previous step without saving the edit.
Click NEXT to proceed with reporting.
Click BACK to get back to Select Order Line screen.
Report Attribute
HEADER/INFO DATA
Order Number / Line / Subline
Item Number / Item Name
Reported Quantity / Remaining Quantity / Receiving Quantity
INPUT DATA
Added Lines
Attributes / Values
FUNCTIONALITY
Tap on Added Lines drop-down menu to select a desired line.
Single or multi selection is available. With multi-selection, the values' distribution to the attributes apply to the selected lines. If no selection is made, all available lines are assigned with same attribute values.
Yellow Dot indicates the value(s) has/have not yet been assigned to the attribute(s).
Green Dot indicates the value(s) has/have been assigned to the attribute(s).
Tap on the Value column in the grid to assign a proper value to the attribute.
Attributes and values come from ATS101 Attribute Value. Connect to.
Click NEXT to proceed with reporting.
Button NEXT will reloop the screen as long as there are remaining attributes to be assigned.
Click BACK to get back to previous Report Line screen.
Report Container
INFO/HEADER DATA
Order Number / Line / Subline
Item Number / Item Name
Reported Quantity / Remaining Quantity / Receiving Quantity
INPUT DATA
Container Print
Added Lines
Number of Labels
Container Number
FUNCTIONALITY
Tap on the Container Print tickbox to trigger the putaway label (MWS450PF) after the report of the line is finalized.
The tickbox will affect all created containers.
0 is assigned as default.
Default can be changed in the global properties on user/app level.
Select a desired line in the Added Lines grid
Single or multi selection is available. With multi-selection, selected lines will be packaged inside the same package.
You may adjust the quantity/catch weight before the line(s) is/are packaged.
Check result in OVERVIEW list.
Type in/scan the numeric Number of Labels value.
1 is assigned as default
Default can be changed in the global properties on user/app level.
Click NEXT to proceed with reporting.
Button NEXT will reloop the screen as long as there's a remaining quantity to pack.
Click BACK to get back to previous Report Line screen.
Report Package
HEADER DATA
Order Number / Line / Subline
Item Number / Item Name
Reported Quantity / Remaining Quantity / Receiving Quantity
INPUT DATA
Package Split
Package Print
Added Lines
Number of Labels
Package Number
Package Type
FUNCTIONALITY
Tap on the Package Split tickbox to split the chosen line(s) into several records once the NEXT button is clicked.
The application checks if any record exists for a given warehouse/transaction quantity/package type combination in MMS053 Item. Connect Packaging.
If a record exists, the application splits the goods according to the value in the Standard Quantity field. Otherwise, the application brings an error message.
If the defined quantity in the report line screen is not a multiplication of the Standard Quantity field value, the remaining quantity will be created as a separate package. Example: Defined Qty To Receive in the Added Lines record: 93 PCE Defined Transaction Quantity in M3: 100 PCE Defined Standard Quantity in M3: 10 PCE Result: 10 packages (9x10 PCE + 1x3 PCE)
Default can be changed in the global properties on user/app level.
0 is assigned as default.
Tap on the Package Print tickbox to trigger the putaway label (MWS450PF) after the report of the line is finalized.
The tickbox will affect all created packages.
0 is assigned as default.
Default can be changed in the global properties on user/app level.
Select a desired line in the Added Lines grid
Single or multi selection is available. With multi-selection, selected lines will be packaged inside the same package.
You may adjust the quantity/catch weight before the line(s) is/are packaged.
Check result in OVERVIEW list.
Type in/scan the numeric Number of Labels value.
1 is assigned as default.
Default can be changed in the global properties on user/app level.
Type in/scan the Package Number value.
If left blank, the application will create a package number automatically into MMS470 Packages in Stock. Open.
Tap on Package Type drop-down menu to select one.
A list of package ID and Name comes MMS050 Packaging. Open
Blank is assigned as default.
Default can be changed in the global properties on user/app level.
Click OVERVIEW to check the created packages.
Click NEXT to proceed with reporting.
Button NEXT will reloop the screen as long as there's a remaining quantity to pack.
Click BACK to get back to previous Report Line screen.
Report Location
INFO/HEADER DATA
Order Number / Line / Subline
Item Number / Item Name
Reported Quantity / Order Quantity / Receiving Quantity
INPUT DATA
Added Lines
Location
FUNCTIONALITY
Tap on Added Lines drop-down menu to select a desired line
Single or multi selection is available. With multi-selection, lines will be received in the same location.
Yellow dot indicates that no location has been assigned to a line.
Green dot indicates that location has been assigned to a line.
Type in/scan Location value.
Default value comes from PPS300 Purchase Order. Receive Goods.
Default value can be changed in the global properties on user/app level.
Click LIST to browse through the list of available locations.
The search modes are available:
System-Directed - retrieves a list of available locations from MMS160 Location. Select.
Balance IDs - retrives an aggregated list of balance IDs per location from MWS068 Balance Identity. Open Toolbox.
Click BACK to get back to previous Report Line screen.
Click NEXT to receive the formed line(s).
Button NEXT will reloop the screen as long as there are remaining lines to putaway.
The application comes back with approve message that the line(s) has/have been received.
If there are no more lines to report, You are redirected to the main menu.
If you have an activated Report Confirmation property, you might preview the formed lines in the Report user steps that will be used for goods receiving.
Last updated
